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Therapy Marketing Co.
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Steps 4 and 5 of the Full Caseload System: Get Booked, Watch It Work

See every new client coming, and never miss one.

The platform answers every inquiry fast, reminds you until each one is handled, and shows how full your caseload is.

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Get Booked

Answer first. Follow up every time.

Someone reaching out for counseling may contact more than one practice. The platform makes sure yours answers first and nothing gets missed.

Inquiries: status counts, follow-ups due, and every inquiry with who it is with and where it stands
Inquiries, with follow-ups due. Sample practice, illustrative data.

  • An instant confirmation

    To every person who reaches out, with what happens next (never repeating what they wrote, for their privacy).

  • An instant alert

    To you or your front desk.

  • A CRM with a "due this week" list

    So every lead gets a reply and a follow-up.

  • Speed to lead, measured

    Your median response time and how many leads you reach within 24 hours.

Watch It Work

One screen that shows the whole system working.

The monthly report: new clients, inquiries, caseload, response time, what needs attention, and each step of the system
The monthly report. Sample practice, illustrative data.

  • New clients this month

    And where they came from: search, Maps, referrals, or ads.

  • Your caseload meter

    Current clients against a full caseload, for the practice and for each counselor.

  • Every step at a glance

    Visits, rankings, reviews, referral partners, and response times.

  • Needs attention

    Leads waiting too long, follow-ups overdue, and anything else to act on this week.

  • A printable monthly report

    So you never wait on an agency's summary.

Caseload: the practice meter and a card for each counselor showing how full they are
Caseload for each counselor. Sample practice, illustrative data.

And the rest of the toolkit

Review tracking, the referral partner tracker and outreach kit, content plan, rank tracking, and Google Ads tracking all live here too.

Your data, always yours

Download everything any time: leads, notes, partners, reviews, all of it. If you ever leave, your website and your data go with you. The platform stays with us.

Your Data Is Yours

Built with real software discipline

Luke is a licensed counselor and a software project manager for CauseMachine, a web-based community platform. The platform behind your practice is planned, tested, and maintained the same way.

How it fits the system

  1. Get Found

    Google search, Maps, your Google Business Profile, and AI search, for the clients you most want to see.

    Website Design Local SEO Google Business Profile Google Ads

  2. Get Chosen

    Copy that speaks to the clients you serve, a clear path to reaching out, and a way to contact you always one click away.

    Website Copy & Conversion

  3. Get Referred

    The local doctors, attorneys, and pastors who send people to counselors.

    Referral Marketing

  4. Get Booked

    Instant replies, instant alerts, and reminders until every lead hears back.

    The Platform

  5. Watch It Work

    New clients, where they came from, and how full your caseload is.

    The Platform

Common questions

Is the platform included?

Yes, on every plan, from Self-Guided at $149/mo.

Can my whole team use it?

Yes. Counselors can manage their own settings and caseload; owners see everything.

Is it HIPAA compliant?

Your clinical records stay in your practice's EHR (SimplePractice, TherapyNotes, and so on). The platform handles inquiries only: the contact details and short note someone sends when they reach out.

Does it replace my EHR?

No. It handles everything before someone becomes a client. Your EHR handles everything after.

See what the platform would show for your practice.

Free, personal, and ready in minutes. No obligation.

Get My Free Caseload Audit Or run your numbers in the Caseload Calculator